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Mac OS X 10.6: Setting up a printer

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Setting up a printer

To print to a printer, first make sure it’s connected to your computer, and then add it to your list of available printers. For most USB printers, the printer is added to the list automatically when you connect it. For other printers, you may have to complete a few easy steps to add the printer.

Mac OS X includes software that lets you print to most common printers. If you need additional software for a printer, a dialog appears while setting up the printer that offers to download and install the software for you.

If you need to set up a type of printer that isn’t listed here, refer to the documentation that came with your printer for more information.

To add a USB printer to your list of printers:

  1. Follow the instructions that came with the printer to set it up and connect it to your computer.

  2. Open a document to print, and then choose File > Print.

  3. Open the Printer pop-up menu and choose your printer.

  4. If you don’t see your printer, choose Add Printer, and then click More Printers button.

    If you don’t see the More Printers button, contact your printer’s manufacturer for more information.

  5. Choose your printer’s type from the pop-up menu.

    For example, if you’re using an Epson USB printer, you may be able to choose Epson USB.

  6. In the Printer Name column, select the printer, and then click Add.

    If you don’t see your printer in the More Printers dialog, contact your printer’s manufacturer for more information.

To add a Bluetooth printer to your list of printers:

  1. Follow the instructions that came with the printer to set it up.

  2. Open a document to print, and then choose File > Print.

  3. Open the Printer pop-up menu, and choose Add Printer.

  4. Select your printer, and then click Add.

  5. Follow the instructions for setting up your printer.

If your printer doesn’t appear in the Add Printer dialog, Bluetooth may not be enabled on your computer. You can turn it on in Bluetooth preferences.

To add a network printer to your list of printers:

You can connect to printers on your local network that use Bonjour, IP, and Open Directory, as well as shared printers and printers connected to an AirPort base station.

Be sure to follow any instructions from your network administrator.

    Important:If you connect a printer that includes a scanner to a local network, other computers on the local network can see what’s on the scanner bed. If you scan documents with sensitive information, connect the scanner to your computer’s USB port.

  1. If you’re setting up a printer, be sure to follow the instructions that came with it to set it up and connect it to your network.

    If you’re connecting it to an AirPort base station, see:

  2. Connecting a USB printer to an AirPort base station
  3. Open a document to print, and then choose File > Print.

  4. Open the Printer pop-up menu and choose your printer. It may be in the Nearby Printers submenu.

  5. If you don’t see your printer, choose Add Printer from the Printer pop-up menu.

    A dialog appears listing any Bonjour, IP, shared, and Open Directory printers on your local network. It may take a minute or two for your printer to appear.

  6. If you don’t see your printer in the list, do one of the following:

    • For an IP printer, click IP in the toolbar and enter the printer’s information. For more information, see:

    Adding an IP printer
    • For an SMB/CIFS shared printer, click Windows in the toolbar and enter the printer’s information. For more information, see:

    Adding a printer shared by a Windows computer via SMB/CIFS

Your computer can usually detect whether a printer has special accessories installed, such as additional paper trays, extra memory, or a duplex unit. If it can’t, a dialog appears that lets you specify them. Make sure the settings in that dialog accurately reflect your printer’s installed accessories so you can take full advantage of them.

Last Modified: Aug 6, 2013
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  • Last Modified: Aug 6, 2013
  • Article: PH6351
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