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Lion Mail: Use Smart Mailboxes

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Use Smart Mailboxes

A Smart Mailbox displays in one location messages that are stored in other mailboxes, so you don’t have to move messages between mailboxes. The messages displayed by a Smart Mailbox are based on criteria you define, and are automatically updated to include new messages that match your criteria. For example, you might create a Smart Mailbox that displays all messages found in all mailboxes from a specific sender.

Create a Smart Mailbox

  1. Choose Mailbox > New Smart Mailbox, or click Add (+) at the bottom of the sidebar and then choose New Smart Mailbox.
  2. Use the pop-up menus and text fields to define the search criteria for the mailbox. If necessary, click Add (+) to add more search criteria.
  3. If you’re creating a Smart Mailbox for messages and you want to include messages from the Trash and Sent mailboxes in your Smart Mailbox, select the checkboxes.

Copy or edit a Smart Mailbox

To change the criteria, choose Mailbox > Edit Smart Mailbox. To copy a Smart Mailbox, choose Mailbox > Duplicate Smart Mailbox.

These commands are also available from the Action pop-up menu (looks like a gear) at the bottom of the sidebar.

View messages in a Smart Mailbox

If you change a message in a Smart Mailbox, such as marking the message as read or unread, or moving or deleting the message, the change is reflected in the mailbox where the message is actually stored.

Last Modified: Oct 30, 2013
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  • Last Modified: Oct 30, 2013
  • Article: PH4932
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