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iCal 5.x: Set an alert for an event

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Set an alert for an iCal event

You can be notified of a pending iCal event by setting one or more alerts for it. Alerts can be set to make a sound, flash a notice on the screen, or perform other actions. If your calendar is administered through an Exchange server, you can set only one alert per event.

  1. In iCal, double-click an event. If the event editor isn’t open, click Edit to open it.
  2. Choose a type of alert from the Alert pop-up menu.
    Option Description
    None: Sets no alert.
    Message: Displays a notice on the screen.
    Message with Sound: Displays a notice on the screen and makes an alert sound. Choose the sound you want to hear from the accompanying pop-up menu.
    Email: Sends an email to your email address as specified in the Address Book application. If you have more than one email address, you can choose one from the accompanying pop-up menu.
    Open File: Opens the file you choose from the accompanying pop-up menu. If you don’t see the file you want in the pop-up menu, choose Other to select the file.
    Run Script: Runs the instructions given in an AppleScript file that you choose from the accompanying pop-up menu. If you don’t see the file you want in the pop-up menu, choose Other to select the file.
  3. Choose a time or date for the alert from the accompanying Alert pop-up menu.
  4. To add another alert, choose an alarm type from the next Alert pop-up menu, and set a time or date for it.

    Each time you set another alert for the same event, a new Alert pop-up menu appears. You can set as many alerts as you want for each event. However, you can set only one alert for events on an Exchange calendar.

  5. To remove an alert, choose None from the Alert pop-up menu.
Last Modified: Nov 6, 2013
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  • Last Modified: Nov 6, 2013
  • Article: PH4704
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