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Address Book 6.x: Print contact information

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Print contact information from Address Book

You can use the information in your address book to print mailing labels, envelopes, a list of contacts, or a pocket address book.

Note: If you want to print envelopes, first make sure your printer is configured to print them and then place envelopes in the printer.

You can’t print directly from directory services. To print address book information for contacts in directory services, drag the contacts to an On My Mac group.

Print information

  1. Select one or more contacts or a group.

    If contacts in a group have multiple email or street addresses, or phone numbers, you can choose which addresses or phone number to use.

    Select addresses for group members

  2. Choose File > Print.
  3. Choose the style to print from the Style pop-up menu, and then set related options.

    If you don’t see the Style pop-up menu, click Show Details at the bottom of the Print dialog.

    Option Description
    Mailing labels: Click Layout and choose a label type from the Page pop-up menu. To set the page margins and the gutter space between labels, and how many labels to print on a page, choose Define Custom.

    Click Label and then choose the type of address to print for each contact from the Addresses pop-up menu (for example, print a label for each contact’s home or work address, or both). Use other Label options to specify the print order, to include a company (for business mailings) or a country (for international mailings), or to add a small graphic to the labels.

    Envelopes: Click Layout and choose the type of envelope you’re using from the Layout pop-up menu. If you’re using a non-standard envelope size, choose Define Custom, and then specify the envelope dimensions.

    Click Label and then specify whether to include your return address and which address to use for it. Choose the type of address to print for each contact from the Addresses pop-up menu (for example, print a label for each contact’s home or work address, or both).

    Use other Label options to choose the print order, to include a company (for business mailings) or a country (for international mailings), or to add a small graphic to the upper-left corner of the envelopes.

    To choose the direction in which to feed the envelopes into the printer, click Orientation.

    Lists: Select the paper size and orientation, and then use the Attributes list to select which fields to include.
    Pocket Address Book: Select the paper size and orientation, and then use the Attributes list to select which fields to include. Choose between the indexed and compact formats using the Flip Style option.

Tips for printing a pocket book

  • Up to six pocket-size pages fit on one 8.5-by-11 inch (US letter) sheet of paper. The page width of an indexed-style address book is determined by the total number of contacts you’re printing. Because the tabs are indented on each subsequent page, longer address books require wider pages.
  • If Address Book can’t fit all of the selected contacts in your pocket address book, try choosing a larger paper size, using compact instead of indexed style, selecting fewer attributes, or including fewer contacts.
  • When you cut out the individual pages of your pocket address book, follow the cut lines on the printed sheets.
Last Modified: Nov 6, 2013
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  • Last Modified: Nov 6, 2013
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