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Address Book 6.x: Create groups or folders

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Create groups or folders in Address Book

Use groups and folders to organize your contacts by categories, such as family or friends, or to easily send email messages to several people at once. You can create a group for a local, CardDAV, or Yahoo! account, or a folder for an Exchange account.

Contacts in an Exchange account can belong to only one folder at a time. When you first create a folder for an Exchange account, Address Book automatically creates a Contacts folder for the account and adds to it any contact that doesn’t belong to a group.

If group members have multiple email addresses, you can choose which address you want to use when sending mail to the group or folder.

Select addresses for group members

You can create a Smart Group that automatically adds or deletes contacts to a group according to search rules that you define.

Use Smart Groups

Create a group or folder

  1. Display the list of groups and select a local, CardDAV, or Exchange account.

    If the list of groups isn’t displayed, choose View > Groups or click the Groups icon at the top of the Address Book window.

  2. Create the group or folder:
    • For a local, CardDAV, or Yahoo! account, choose File > New Group. To create a group from selected contacts, select multiple contacts, choose File > New Group From Selection, and then enter a name for the new group.

    • For an Exchange account, choose File > New Folder.

    • For all three account types, you can click Add (+) at the bottom of the Address Book window and then enter a name for a new group or folder.

Add contacts to a group or folder

Do one of the following:

  • When viewing the list of groups, select one or more contacts and drag them to a group or folder.

    If the list of groups isn’t displayed, choose View > Groups or click the Groups icon at the top of the Address Book window.

  • When viewing the list of contacts and a card, drag one or more contacts to the Groups icon at the top of the Address Book window until the page turns to show the list of groups, and then continue dragging the contacts to the group where you want to add them.

    To display the list and card, choose View > “List and Card” or click the Card icon at the top of the Address Book window.

Contacts for local, CardDAV, or Yahoo! accounts can exist in multiple groups at the same time. When you drag contacts to groups within the same account, the contact is copied to the new location; the contact exists in both the original and the new location.

Contacts for an Exchange account can belong to only one folder at a time. If you drag an Exchange contact from one folder to another, the contact moves from the original to the new location.

You can create subgroups or subfolders by dragging a group or folder to another group or folder.

To see the groups and folders a contact belongs to, select the contact and press the Option key. Address Book highlights the groups and folders containing the contact.

Last Modified: Nov 6, 2013
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  • Last Modified: Nov 6, 2013
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