Pages for iOS (iPhone, iPod touch): Send and receive documents in email messages

Send and receive documents in email messages

You can import Pages ’09 or Microsoft Word documents created on a computer into Pages on your iPad, iPhone, or iPod touch so that you can view or edit them. Pages documents created or edited on your iOS device can also be exported for viewing or editing in Pages or Microsoft Word, or for viewing as a PDF file, on a computer.

A quick way to transfer a document between a computer and your iOS device is to send it as an attachment in an email message. To do this, you must have already set up email services on your iOS device. To learn about setting up email services on your iOS device, see the instructions in the Mail chapter of the device’s User Guide (in Safari bookmarks on your iOS device, tap the User Guide link).

Send a document in an email message:

  1. Open the document you want to export, and then tap Tools button in the toolbar.

  2. Tap “Share and Print,” and then tap Email Document.

  3. Tap the document format you want to export to: Pages, PDF, or Microsoft Word.

  4. In the email message that appears, provide an address and type any message you want to accompany the document.

  5. Tap Send.

Retrieve a Pages or Microsoft Word document from an email message:

Pages doesn’t import rich text format (.rtf) file types. Convert .rtf files to another supported file type before emailing them, if you want to open them in Pages.

Pages can open documents that were saved using some types of file encryption available in Microsoft Office 97 or later. If you can’t open an encrypted Microsoft Word document, try changing the type of encryption or the encryption options used, and then save it again before opening it in Pages.

  1. Open Mail, and then open the message containing the document you want.

  2. Tap the file’s image in the email message to open a document preview.

  3. Tap Export from Mail button, and then tap “Open in Pages.”

    If the document can also be opened by another application on your iOS device, tap “Open in” and then tap Pages.

    Mail recedes into the background and Pages opens, displaying a preview of the new document with a generic Pages or Microsoft Word document icon. A progress bar indicates the document is importing, and then it appears in Documents view.

Imported tables of contents are displayed but can’t be updated on your iOS device. After you’ve exported your document back to your Mac, you can update its table of contents.

To learn about storing your documents in iCloud, see Keep documents up to date across your devices using iCloud.

To learn about transferring documents between your iOS device and your computer through iTunes, see Share documents by connecting to your computer.

To learn about copying files to or from a WebDAV server, see Share documents using a WebDAV server.

Last Modified: Sep 26, 2012
  • Last Modified: Sep 26, 2012
  • Article: PH3595
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