Pages for iOS (iPad): Keep documents up to date across your devices using iCloud

Keep documents up to date across your devices using iCloud

iCloud stores your documents and keeps them up to date across your iOS devices, the web, and your computer so that you always have the most current versions at hand, no matter which device you were using when you made your latest edits.

After you set up iCloud on this device, every time you edit a document, your changes are automatically saved to iCloud and then pushed to your other devices that are set up to use iCloud.

Here are a few things to keep in mind about using iCloud to manage your documents across devices:

  • If you edit and close a document when you're not connected to the Internet, an upward-pointing arrow appears in the document icon.

    Image of document being uploaded to iCloud

    The next time you connect to the Internet, the edited document is saved to iCloud along with a history of the edits you made, so when you open the document on another iOS device, you can undo individual edits, just as if you had made the edits on that device.

    If you edit a document on more than one device before saving any of them to iCloud, the edited documents will conflict. To avoid this, it’s a good idea to make sure your edits are always saved to iCloud before editing the same document on another device. If you do get a conflict, you can choose to preserve any or all of the document that you edited.

  • If you delete a document, it’s deleted from iCloud and from Pages on all your online devices set up to use iCloud.

  • If you organize your documents into folders on one device, you see the same folder organization on all your online devices set up to use iCloud.

  • If you change the title of a document on one device, the title is changed on all your online devices set up to use iCloud.

  • If you save a document to from another device, it appears on this device only after you open Pages while connected to the Internet.

Set up Pages to use iCloud:

To use iCloud, you must sign in with your Apple ID in the Settings app, and make sure iCloud is turned on in Pages.

  1. Tap Settings on your Home screen, and then tap iCloud.

  2. Sign in using your Apple ID, or request a new Apple ID and then sign in.

  3. In the list of iCloud services, make sure that Documents & Data is turned on.

    If it’s not, tap Documents & Data, and then slide the switch to ON.

  4. Scroll down to Apps on the left side of the Settings window, and tap Pages.

  5. Slide “Use iCloud” to ON.

When iCloud is turned off in Pages on this device, edits you make or new documents that you create aren’t saved to iCloud, and new or changed documents from other devices or from your computer aren’t available in Pages on this device.

If you edit a document on more than one device before saving them to iCloud:

If you’ve edited the same document on multiple devices before any of those updates were saved to iCloud, a message tells you there's a conflict. You can decide which of the documents you want to keep.

  1. In the Resolve Conflict window, tap the circle next to each of the documents you want to keep.

  2. Tap “Keep 1” or Keep Both in the top-right corner of the window.

    You can select as many of the documents as you want. The Keep button reflects the number of documents selected.

If you select more than one of the documents, all of them are saved to this device. A number is appended to the document’s filename, so that no two files have the same name. For example, if you keep two documents called “Seven Wonders,” they appear as “Seven Wonders” and “Seven Wonders 1.”

All the saved documents are automatically pushed to your other online devices that are set up to use iCloud.

If you can't open a document you haven't looked at in a while:

If you haven't opened a document in a while, its contents might be temporarily removed from your device to make space for other documents you've viewed more recently. A document whose content has been removed has a downward-pointing arrow on its icon. If you're not connected to the Internet, you might not be able to open the document.

Connect to the Internet, and then try opening the document again.

The document becomes a recently viewed document, and another older document is suspended from this device to make space for it.

To free up space and allow more room to store your documents, you can delete music, photos, videos, apps, or other items stored on this device.

If a newly created or edited document isn’t saved to iCloud:

You may encounter this problem if your iCloud storage space is full. The new document remains on your device, and is saved to iCloud when space becomes available.

To free up new space in iCloud, do either of the following:

  • Delete one or more documents from this device, which then deletes them from iCloud.

  • Purchase more storage space for iCloud. You can do this in the iCloud window of the Settings app.

Access documents stored in iCloud using your computer:

Depending on the operating system your computer uses, you can also use a computer to access any documents created or edited on this device and saved to iCloud.

  • If you’re using Pages with OS X Mountain Lion (v10.8), your documents are available directly within Pages on your Mac. Be sure to run Software Update on your Mac to get the latest version of Pages.

  • If you’re using a computer with OS X Lion (v10.7), or a Windows computer, you can access your documents by visiting the iCloud website at using a supported browser on your computer. Sign in to the iCloud website with your Apple ID, and click iWork.

    From the iCloud website, you can download documents in Pages ’09, PDF, or Microsoft Word file format. You can also upload documents in Pages ’09 or Microsoft Word file format to the iCloud website, and have them automatically appear in Pages on this device.

For detailed instructions on setting up iCloud on your computer, visit the iCloud website and refer to the iCloud Help topic on setting up iCloud.

To learn about sending documents through email, see Send and receive documents in email messages.

To learn about transferring documents between your iOS device and your computer through iTunes, see Share documents by connecting to your computer.

To learn about transferring files with a WebDAV server, see Share documents using a WebDAV server.

Last Modified: Sep 26, 2012
  • Last Modified: Sep 26, 2012
  • Article: PH3565
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