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Pages for iOS (iPad): Share and edit a document with others

Share and edit a document with others

If you save your document to iCloud, you can collaborate with others by sharing a link to your document on iCloud.com. Collaborators don’t need an iCloud account to open and edit the document in a supported browser on a Mac or Windows computer.

If you want to restrict access to your document, you can add a password to it.

Note:   To share a document on iCloud, you need to upgrade your iCloud account to use iCloud Drive. Make sure your iOS device is set up with iCloud and has iOS 8 and the latest version of Pages installed.
Note:   If you’ve upgraded your iCloud account to use iCloud Drive, see this Apple Support article for more information about sharing documents on iCloud.

Share a document with collaborators

If a document is saved to iCloud, you can share a link to it via Mail, Messages, Twitter, and Facebook. (To share using one of these services, you must first set up that account in Settings on your device.)

Note:   If you want to protect the document with a password, set the password before you share the link.
  1. Do one of the following:

    • If the document is open: Tap Share menu button, then tap Share Link via iCloud.

    • If the document is closed: Tap Share menu button in the document manager, tap Share Link via iCloud, then tap the document you want to share.

  2. Tap the method you want to use to send the link.

    The full link appears in the body of the email, tweet, or post—be sure not to delete or modify the link.

  3. Enter the requested information.

Any further edits you make to the document after you share it are visible to the recipients of the link.

You can also copy the link to your document and share it with other apps.

Add a password and then share a document

  1. With the document open, tap Tools button, then tap Set Password.

  2. Enter the password and the other requested information.

  3. Tap Done.

  4. Tap Share menu button, then tap Share Link via iCloud.

  5. Tap the method you want to use to send the link.

    The full link appears in the body of the email, tweet, or post—be sure not to delete or modify the link.

  6. Enter the requested information, then tap Send.

Any further edits you make to the document after you share it are visible to the recipients of the link. Be sure to notify collaborators of the password so that they can open the document.

Change permissions for a shared document

You can change whether a shared document can be edited or is only viewable.

  1. Do one of the following:

    • If the document is open: Tap Share menu button, then tap View Share Settings.

    • If the document is closed: Tap Share menu button in the document manager, tap Share Link via iCloud, then tap the document you want to share.

  2. Tap Permissions, tap one of the options, then tap Done.

Password-protect a shared document

If your document is already being shared, you can still add a password to it. Be sure to notify collaborators of the password so they can open the document.

  1. With the document open, tap Tools button, then tap Set Password.

  2. Enter the password and the other requested information.

  3. Tap Done.

To change or remove the password, tap Tools button, then tap Change Password.

Resend a document link

You can share a document link as many times as you wish.

  1. Do one of the following:

    • If the document is open: Tap Share menu button, then tap View Share Settings.

    • If the document is closed: Tap Share menu button, then tap the document you want to share.

  2. Tap Send Link, then tap Mail, Messages, Twitter, or Facebook.

  3. Enter the requested information.

    The full link appears in the body of the email, tweet, or post—be sure not to delete or modify the link.

Turn off iCloud sharing for a document

  1. Tap Share menu button, then tap View Share Settings.

  2. Tap Stop Sharing at the bottom of the pane.

If you turn stop sharing a document and later share the document again, the document link stays the same.

Last Modified: Oct 3, 2014
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  • Last Modified: Oct 3, 2014
  • Article: PH3564
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