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Keynote for iOS (iPad): Send and receive presentations in email messages

Send and receive presentations in email messages

You can import Keynote ’09 or Microsoft PowerPoint presentations from a computer to view or edit in Keynote on your iPad, iPhone, or iPod touch. Keynote documents created or edited on your iOS device can also be exported for viewing as a PDF file or as a PowerPoint file for viewing and editing on a computer.

A quick way to transfer a presentation between a computer and your iOS device is to send it as an attachment in an email message. To do this, you must have already set up email services on your iOS device. To learn about setting up email services on your iOS device, see the instructions in the Mail chapter of the device’s User Guide (in Safari bookmarks on your iOS device, tap the User Guide link).

Send a presentation in an email message:

  1. Open the presentation you want to export, and then tap Tools button in the toolbar.

  2. Tap “Share and Print,” and then tap Email Presentation.

  3. Tap the document format you want to export to: Keynote, PowerPoint, or PDF.

  4. In the email message that appears, provide an address and type any message you want to accompany the presentation.

  5. Tap Send.

Retrieve a Keynote or Microsoft PowerPoint presentation from an email message:

Keynote can open presentations that were saved using some types of file encryption available in Microsoft Office 97 and later. If you can’t open an encrypted Microsoft PowerPoint presentation, try changing the type of encryption or the encryption options used, and then save it again before opening it in Keynote.

  1. Open Mail, and then open the message containing the presentation you want.

  2. Tap the file’s image in the email message to open a preview.

  3. Tap Export from Mail button, and then tap “Open in Keynote.”

    If the presentation can also be opened by another application on your iOS device, tap “Open in,” and then tap Keynote.

    Mail recedes into the background and Keynote opens, displaying a preview of the new presentation with a generic Keynote or PowerPoint document icon. A progress bar indicates the presentation is importing, and then it appears in Presentations view.

To learn about storing your presentations in iCloud, see Keep presentations up to date across your devices using iCloud.

To learn about copying files to or from a WebDAV server, see Share presentations using a WebDAV server.

To learn about transferring presentations between your iOS device and your computer through iTunes, see Share presentations by connecting to your computer.

Last Modified: Sep 26, 2012
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  • Last Modified: Sep 26, 2012
  • Article: PH3494
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