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Numbers for iOS (iPad): Send and receive spreadsheets in email messages

Send and receive spreadsheets in email messages

You can import spreadsheets with Numbers ’09, Microsoft Excel, or comma-separated values (CSV) file formats created on a computer to view or edit in Numbers on your iPad, iPhone, or iPod touch. Numbers spreadsheets created or edited on your iOS device can also be exported for viewing as a PDF file or as an Excel file for viewing and editing on a computer.

A quick way to transfer a spreadsheet between a computer and your iOS device is to send it as an attachment in an email message. To do this, you must already have set up email services on your iOS device. To learn about setting up email services on your iOS device, see the instructions in the Mail chapter of the device’s User Guide (in Safari bookmarks on your iOS device, tap the User Guide link).

Send a spreadsheet in an email message:

  1. Open the spreadsheet you want to export, and then tap Tools button in the toolbar.

  2. Tap “Share and Print,” and then tap Email Spreadsheet.

  3. Tap the document format you want to export to: Numbers, Excel, or PDF.

  4. In the email message that appears, provide an address and type any message you want to accompany the spreadsheet.

  5. Tap Send.

Retrieve a Numbers or Microsoft Excel spreadsheet from an email message:

Numbers can open spreadsheets that were saved using some types of file encryption available in Microsoft Office 97 or later. If you can’t open an encrypted Microsoft Excel spreadsheet, try changing the type of encryption or the encryption options used, and then save it again before opening it in Numbers.

  1. Tap the file’s image in the email message to open a document preview.

  2. Open Mail, and then open the message containing the spreadsheet you want.

  3. Tap Export from Mail button, and then tap “Open in Numbers.”

    If the spreadsheet can also be opened by another application on your iOS device, tap “Open in,” and then tap Numbers (if this button fades out, tap the screen to make it reappear).

    Mail recedes into the background and Numbers opens, displaying a preview of the new spreadsheet with a generic Numbers or Excel document icon. A progress bar indicates the spreadsheet is importing, and then it appears in Spreadsheets view.

To learn about storing your documents in iCloud, see Keep spreadsheets up to date across your devices using iCloud.

To learn about transferring spreadsheets directly to your computer through iTunes, see Share spreadsheets by connecting to your computer.

To learn about transferring files with a WebDAV server, see Share spreadsheets using a WebDAV server.

Last Modified: Sep 26, 2012
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  • Last Modified: Sep 26, 2012
  • Article: PH3405
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