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iCloud: Organize documents using iCloud iWork

Organize documents using iCloud iWork

You can sort, rename, and duplicate your documents using iCloud iWork, and afterward, see your changes in the Keynote, Pages, and Numbers apps on your iOS devices and Mac computers. Your devices must be set up for iCloud Documents & Data and have iOS 6 or OS X v10.8 or later. Your Mac must have Keynote 5.2 or later, Pages 4.2 or later, and Numbers 2.2 or later installed.

Sort documents and folders

  1. In iCloud iWork, click the button for the type of documents (Keynote, Pages, or Numbers) you wish to sort.

    The Keynote button in to toolbar selected
  2. Choose a sorting option from the Action pop-up menu in the toolbar.

    • “Sort by Date” displays the most recently created or edited item first.

    • “Sort by Name” displays the items alphabetically.

Rename a document or folder

  1. In iCloud iWork, click the button for the type of folder or document (Keynote, Pages, or Numbers) you wish to rename.

    The Keynote button in to toolbar selected

    If necessary, select the folder that contains the document.

  2. To rename a document or folder, select the name, type a new name, then press Return.

Duplicate documents

  1. In iCloud iWork, click the button for the type of document (Keynote, Pages, or Numbers) you wish to duplicate.

    The Keynote button in to toolbar selected

    If necessary, select the folder that contains the documents.

  2. Select one document or multiple documents to duplicate.

    • On your Mac, Shift-click to select multiple adjacent documents or Command-click to select multiple nonadjacent documents.

    • On your Windows computer, Shift-click to select multiple adjacent documents or Control-click to select multiple nonadjacent documents.

  3. Do either of the following:

    • Choose Duplicate document type from the Action pop-up menu in the toolbar.

    • For a single document, Control-click and choose Duplicate document type from the menu.

    “Copy” is appended to the duplicated document’s name.

  4. To rename the document copy, select the document’s name, type a new name, and press Return.

Last Modified: Feb 17, 2014
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  • Last Modified: Feb 17, 2014
  • Article: PH2705
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