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iCloud: Filter email automatically

Filter email automatically

You can set up rules to automatically filter incoming email messages or reorganize email messages you’ve already received. For example, you can create a rule that forwards certain email messages to a specific email address. You can later edit and delete these rules as desired.

Set up rules to filter email

  1. In iCloud Mail, choose Rules from the Action pop-up menu in the sidebar.

  2. Click Add a Rule.

  3. Use the menus and text fields to specify the filtering conditions, then click Done.

    In the “Name or email address” field, enter a sender’s full or partial name, a complete email address, or an email address domain (the part of the email address after the @ symbol).

    The Add Rule window
  4. To add another rule, repeat steps 2 and 3.

    If you have multiple rules, they’re applied in the order in which they appear in the Rules list. To change the order, drag a rule up or down in the list.

  5. Click Done.

Important:   If you apply rules to a folder and then delete the folder or change its name, make sure to update the rules for those folders accordingly. For example, you can’t forward email messages to a deleted folder.

Change or remove email filtering rules

  1. In iCloud Mail, choose Rules from the Action pop-up menu in the sidebar.

  2. Select the rule you want to change, then do any of the following:

    • Change a rule: Click the Info button , specify new filtering conditions in the menus and text fields, then click Done.

    • Delete a rule: Select it, then press Delete.

    • Delete multiple rules: Select them, then press Delete.

      To select multiple adjacent rules, Shift-click them. To select multiple non-adjacent rules on a Mac, Command-click them. To select all rules on a Mac, press Command-A.

    • Change the order of rules: Drag them up or down in the list.

      To select multiple adjacent rules, Shift-click them. To select multiple non-adjacent rules on a Mac, Command-click them. To select all rules on a Mac, press Command-A.

      When you have multiple rules, they’re applied in the order in which they appear in the list.

  3. Click Done.

Note:   It may take up to 15 minutes for new or changed rules to take effect on incoming messages.
Last Modified: Oct 30, 2014
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