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Pages '09: Storing Your Documents in iCloud

Storing Your Documents in iCloud

If you’re using a Mac with OS X v10.7 (Lion) or later installed, you can use iCloud to store copies of your Pages documents so that you can access them when you’re using a different Mac, or when you’re using the Pages app on your iPad, iPhone, or iPod touch. This way, you always have the most current versions at hand, no matter which device you were using when you made your latest edits. After you set up iCloud on your Mac, you can save the latest version of your documents to iCloud.

You can also go to the iCloud website, using a supported browser, to download documents you’ve stored in iCloud to another Mac that has OS X Lion or later installed, or to a Windows computer, in Pages ’09, PDF, or Microsoft Word file format. To learn about how to set up your computer to use iCloud, see the iCloud Help topic on setting up.

Here are a few things to keep in mind about how iCloud helps you manage your documents across your devices:

  • If you save a document to iCloud on one device, it appears on your other devices only after you connect them to the Internet.

  • If you edit and close a document, but you’re not connected to the Internet at the time, the document is saved. It’s sent to iCloud the next time you’re connected to the Internet.

  • If you edit a document on more than one device, before saving any of the edited documents to iCloud, this will create a document conflict the next time you’re online and Pages is open. To avoid this, it’s a good idea to save your work to iCloud before editing the same document on another device. But if you do get a conflict, you can choose to preserve any or all of the edited document versions.

  • If you delete a document from iCloud, it’s also deleted from the Pages app on all your other online devices that are set up to use the same iCloud account.

  • In iCloud, you’ll see the same folder organization that appears on all other online devices that are set up to use the same iCloud account.

  • If you change the filename of a document in iCloud, the filename is changed on all other online devices that are set up to use the same iCloud account.

Updating documents using iCloud works differently, depending on whether you’re using OS X Lion or OS X Mountain Lion.

To save your document from Pages to iCloud in OS X v10.8 (Mountain Lion):

With the document open, choose File > “Move to,” choose iCloud from the Move pop-up menu, and then click Move.

The document is moved from its previous location on your hard disk and saved to iCloud, but you can still open and edit it, even when you’re not connected to the Internet. If you want to save an additional copy of the document in another location on your hard disk, first duplicate the document, and then move one of the copies to iCloud.

To save a copy of your document to iCloud in OS X v10.7 (Lion):
  1. Use your computer’s browser to visit the iCloud website at icloud.com/iwork, and then sign in using your Apple ID.

  2. Click iWork, and then click Pages.

  3. Click the Action menu (looks like a gear) at the top-right of the browser window, and then choose Upload Document from the menu.

  4. Locate and select the document you want to copy to iCloud, and then click Choose.

    A copy of the document is saved to iCloud. If you edit the original document on your Mac, the edits aren’t reflected in the copy that’s stored in iCloud until you save the edited version to iCloud again.

To open a document in iCloud on a Mac that has OS X Mountain Lion installed:
  1. Open Pages, and then click iCloud in the top-left of the Open dialog.

    If Pages is already open, choose File > Open to see the Open dialog.

  2. Double-click the document icon to open it.

    If you edit the document, your changes are automatically saved to iCloud, if you’re connected to the Internet. If you’re not connected to the Internet, your changes are saved, and then sent to iCloud as soon as you’re connected.

To download a copy of a Pages document from iCloud to a computer with OS X Lion installed:
  1. Use your computer’s browser to visit the iCloud website at icloud.com/iwork, and then sign in using your Apple ID.

  2. Click iWork, and then click Pages.

  3. Select the document you want to download, and then click Download.

  4. Choose Pages ‘09 from the menu that appears.

    A copy of the document is downloaded to your Mac. If you edit the document on your Mac, the edits aren’t reflected in the copy that’s stored in iCloud until you save the edited version to iCloud.

If a document was edited on different devices before the updates are saved to iCloud:

If you’re using Mountain Lion, and you edit a document on multiple devices before any of those updates are saved to iCloud, a dialog tells you the modifications aren’t in sync. You can decide which versions of the documents you want to keep.

  1. In the dialog, select the checkbox next to each version of the document you want to keep.

  2. Click “Keep Selected.”

If you selected more than one version of the document, all versions are saved to iCloud. A number is appended to the document’s filename, so that no two files have the same name. For example, if you keep two versions of a document called “Seven Wonders,” they appear as “Seven Wonders” and “Seven Wonders 2.”

All the saved versions of the document are automatically saved to your other online devices that are set up to use the same iCloud account.

If you can’t save a document to iCloud:

If you can’t save a new or edited document to iCloud, your iCloud storage space might be full. If you’ve saved the document in iCloud on a Mac with OS X Mountain Lion installed, the saved document remains on your Mac and is sent to iCloud when space becomes available.

To free up space in iCloud storage, do either of the following:

  • Delete one or more documents from iCloud.

  • Purchase more storage space for iCloud. You can do this in iCloud preferences (choose Apple menu > System Preferences, click iCloud, and then click Account Details).

To remove a document from iCloud:

Deleting or moving a document out of iCloud automatically deletes it from iCloud and from your other online devices that are set up to use the same iCloud account.

  • If your computer has OS X Mountain Lion installed, open Pages, and then click iCloud in the top-left of the Open dialog. Drag the document out of the Open dialog.

    The document is deleted from iCloud and moved onto your hard disk.

  • If your computer has OS X Lion installed, do the following:

    • Use your computer’s browser to visit the iCloud website at icloud.com/iwork, and then sign in using your Apple ID.

    • Click iWork, and then click Pages.

    • Select the document you want to delete.

    • Click the Action menu (looks like a gear) at the top-right of the browser window, and then choose Delete Document from the menu.

For more information about managing your documents in iCloud, see the section on Documents in iCloud Help.

Last Modified: Jul 27, 2012
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  • Last Modified: Jul 27, 2012
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