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Address Book: Printing mailing labels or envelopes with multiple names

Learn about using Address Book to print mailing labels or envelopes with multiple names.

 

When using Address Book in Mac OS X v10.4 through v10.5.8 to print mailing labels or envelopes, the names that print above the address will include the prefix, suffix, first, middle, and last names on the card you have selected, along with any related names on the card that are labeled as spouse, partner, child, father, mother, parent, brother, or sister. These related names will appear on the label or envelope if no card exists for the related name, or if another card exists for the related name which contains the same address as the card you are printing.

In Mac OS X 10.6 or later, Address Book will print the prefix, suffix, first, middle, and last names that appear in the card being printed, but none of the related names will be printed on mailing labels or envelopes.

Mac OS X v10.6 or later

In Mac OS X 10.6 or later, you can modify the First name field of the card to include multiple names if you want to print a mailing label or envelope with multiple names.  For example, if you have a card for "Ravi Patel" you can change the first name on this card from "Ravi" to "Ravi & Mei" and then the mailing label or envelope printed from this card will show "Ravi & Mei Patel".

Mac OS X v10.4 through v10.5.8

Related names will not appear on the envelope or label in Mac OS X 10.4 through 10.5.8 if another card exists with the same first name as the related name and a different address than the card you are printing. To ensure that the related name will get printed, create a card with the same name as the related name, and include the same address as the card you are printing.

For example, if you want to print a label for the card "Anne Johnson" which includes her spouse's name "Juan Johnson", but you have a second card in your address book for "Juan Chavez" with a different address, Juan's name will not appear on the label for Anne Johnson. You can create a card for "Juan Johnson" which has the same address as "Anne Johnson" and then Anne's mailing label will include Juan's name.

If you would like to print a mailing label or envelope that contains only one name (none of the related names), you can either:

  • Create cards for each of the related names that you do not want to print, without entering an address on the new cards or enter an address that is different from the card you are printing. For example, if you are printing an envelope for Juan and Juan Jonhson's card contains a "spouse" named Anne Johnson, you can create a new card for Anne which contains no mailing address, and her name will be left off Juan's envelope.

    or
     
  • Use a label other than spouse, partner, child, father, mother, parent, brother, or sister for the related names that you do not want to print. For example, you can select Custom... from the pop-up menu and enter "Brother" in place of using "brother" (all-lowercase), or select Custom... and enter "wife" in place of "spouse".
This document will be updated as more information becomes available.
Last Modified: Oct 14, 2012
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  • Last Modified: Oct 14, 2012
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