Archived - Pages '09: Using layouts

In Pages, you can vary the design in a page layout document by creating columns in text boxes, and in a word processing document through layouts separated by layout breaks.

In a word processing document, layouts are separated by layout breaks. A layout is part of a document in which you've defined specific column attributes and space around the columns, called the layout margin.

You can have multiple layouts in a section of your document, or even on a single page.

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Creating columns and controlling text flow from one column to another (page layout document)

  • Defining columns
    1. Click Inspector in the toolbar, click the Layout button, click Layout, and then specify the number of columns you want in the Columns field.
    2. To type a number in the Columns field, place the insertion point inside a text area in your document, type the number in the Columns field, and then press Return.
    3. To adjust the width of all columns, double-click any value in the Column list and type a new number.
    4. To adjust the space between each column, double-click any value in the Gutter list and type a new number.
    5. To specify different widths for the columns, deselect “Equal column width.”
    6. To adjust the width of a specific column, double-click its value in the Column list and type a new number. To adjust the space between adjacent columns, double-click a value in the Gutter list and type a new number.
    7. In a word processing document, to adjust the space around the outside margins of columns, specify new values in the Left, Right, Before, and After fields.
    8. Layout margins are not adjustable in a page layout document.
    9. In a word processing document, to move columns to the top of the next page, select “Layout starts on new page.”
    10. You can’t select “Layout starts on new page” in a page layout document.
    11. To quickly modify column width and spacing, use the document ruler. Click View in the toolbar, and then choose Show Rulers. Drag the left or right edges of the gray gutter areas in the horizontal ruler.

NOTE:  To quickly create as many as four columns, click the Columns pop-up menu in the format bar and choose the number of columns you want to use.

  • Defining column breaks
    1. Click after the word where you want to end the text flow.
    2. Choose Insert > Column Break.
    3. The text breaks where you placed the insertion point and continues in the next text column. If you insert a column break in a single-column layout, the text continues at the top of the next page.

      When you show invisibles in your document (click View in the toolbar and choose Show Invisibles), a column break symbol marks the location of the column break.

      To delete a column break, click at the beginning of the line that follows the break and press the Delete key.

Changing layout characteristics in a word processing document

  • Defining layout breaks
    1. Place the insertion point after the word where you want to end the current layout and change to a new layout.
    2. Choose Insert > Layout Break.
    3. A layout break is inserted and the insertion point is moved to the top of the next layout. The layout following the break has the same formatting and number of text columns as the previous layout until you change it. To change the layout attributes, click Inspector in the toolbar and click the Layout button. In the Layout pane, set the number of columns, and then format them.
    4. To move the new layout to the top of a page, select “Layout starts on new page.
    5. When you show invisibles in your document (click View in the toolbar and then choose Show Invisibles), a layout break symbol marks the location of the layout break. To delete a layout break, click at the beginning of the line that follows the break and press the Delete key.

  • Defining layout margins
    1. Click in a column.
    2. Click Inspector in the toolbar, click the Layout button, and then click Layout.
    3. To change the outside margins of the column(s), enter values in the Left and Right fields under Layout Margins.
    4. To specify the amount of space above and below the column(s), enter values in the Before and After fields under Layout Margins.
    5. The new margins can’t extend outside the page margins set for the document in the Document inspector.

Last Modified: Aug 9, 2013
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  • Last Modified: Aug 9, 2013
  • Article: HT3726
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